DataSoftSystem Articles: Tips to Remove Outlook Duplicacy and to Erase Duplicate Contacts in Outlook

Tips to Avoid Duplicity in Outlook: Few options using which you can overcome duplicity in Outlook are as follows:

1. A Little Change in Initial Contact: In case you have added a new contact in Outlook contacts list but you are not aware of the fact that this new name already exists in your Outlook. Now, to distinguish between the two you can make a little change in the new name, you can add a middle initial to one. By doing so you can prevent from duplicity.

2. Use vCard: You can convert your Outlook contacts to vCard because displaying your contacts as electronic business cards is a good choice of views. Views give you different ways to look at the same information in a folder by putting it in different arrangements and formats for example standard views or custom views, in which you can see required information to distinguish contacts with duplicate names.

3. Update New Information: By updating new information in the existing contact you can get rid of duplicate factor in Outlook. Like you have a particular name with telephone number and you have a duplicate name with a new telephone number then Outlook will copy the new number into the appropriate field in the existing contact and leave all the other fields the same.

4. Outlook Provides Color Categories: Outlook assigns color categories to the new contact and also to the text in the message. By doing so, the new contact will not be copied into the existing contact. Manually also it is possible to copy this information, with the help of certificates (which is a digital means of proving identity) and links to contacts on the Activities tab will be copied from the duplicate contact and added to the existing contact without replacing the original information. However, except contacts, links on the Activities tab to items will not be copied such as tasks and appointments,.

If the above mentioned tips do not work for you then you can take some commercial help in the form of third-party tool. There are several third-party tools available in the online market to get rid of this duplicate factor in Outlook.

Duplicate Outlook Contacts Remover: You can use SysTools Outlook Duplicates Remover to delete duplicate Outlook contacts. By erasing Outlook duplicate contacts appearing more than once in your Outlook email application, you can get rid of duplicates. This outlook contacts duplicator is efficient and effective to remove duplicates in Outlook. The tool is so easy to use that even a non-technical user can remove duplicate Outlook ( http://www.repairsqldatabase.org/ms-outlook-duplicate-remover )contacts in no time. The tool has user-friendly interface it is very ease to erase duplicate contacts in Outlook ( http://www.addons-outlook.com/erase-duplicate-contacts-in-outlook.html )with using this software package.